rivacy & Media Consent Policy (Pre-Company Version / UAE Compliant)

Last updated: June 2025

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1. Scope of Policy

This Privacy & Media Consent Policy outlines how we collect, use, and manage personal data submitted through our inquiry forms or during participation in any of our private events or digital correspondence, in accordance with UAE Federal Decree-Law No. 45 of 2021 (Data Protection Law), and best practices under DIFC and DCC guidelines.

Chess Arts Club is currently operated as a curated private initiative prior to full company incorporation in Dubai, UAE.

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2. What We Collect

By submitting the inquiry form, you voluntarily provide the following information:
 • Full Name
 • Contact Details (email, Telegram, etc.)
 • Any message or personal note submitted via the form

We do not request sensitive data such as government ID, financial information, or biometric data at this stage.

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3. Purpose of Collection

Your data is collected solely for:
 • Membership consideration and internal review
 • Event invitations, communications, or waitlist coordination
 • Club curation and guest experience enhancement

We will not share, sell, rent, or disclose your data to any third parties, unless legally required to by UAE authorities.

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4. Event Photography & Media Consent

By attending any of our events or gatherings, you acknowledge that photo and video documentation may occur.

Selected visuals may be used for:
 • Private club archiving
 • Website and social media storytelling (without tagging)
 • Visual branding of Chess Arts Club events

We do not tag, identify, or publish close-ups without explicit consent.
If you wish to opt out of appearing in any media, please inform a curator via email or on site.

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5. Data Access & Withdrawal

If you wish to:
 • Review what data we hold about you
 • Correct or update your contact details
 • Request deletion of your record

Please contact us at:
📩 chessartsclub@gmail.com

Requests will be processed within 14 days in accordance with UAE data standards.

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6. Legal Notes
 • Submission of the form does not constitute a commercial agreement or guarantee of club admission.
 • This policy will be updated and formally reissued under the corporate name upon incorporation of Chess Arts Club FZ-LLC (or equivalent legal form).

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7. Hosting & Data Location

Our website and form submissions are hosted via Tilda.cc with data storage secured in accordance with GDPR-compliant standards.